The AccountPro Accounts Receivable software module may be used as a standalone module or interfaced with the General Ledger, Invoicing and Job Costing modules.

The following is a summary describing some of the features of the Accounts Receivable software program. Should you have further questions, please contact our office through one of the available contact options.

• More Info and Pricing

Overview

• The AccountPro Accounts Receivable program may be used as a standalone module or interfaced with the General Ledger, Invoicing and Job Costing modules. Interfacing with the General Ledger, Invoicing and Job Costing modules is automatic if installed and requires no additional setup.
• The number of Customer Accounts you may establish is unlimited as are the number of transactions.
• Customer Payment terms are user definable on a Customer level.
• On screen customer account inquiries include pop-up window selection of customer accounts for viewing, editing and entry of receivables & receipts.
• Ship To... addresses may be predefined by customer in the Accounts Receivable module by Customer ID. Any number of Ship To... addresses may be established per customer. The predefined Ship To... addresses in Accounts Receivable module may be selected in the Invoicing module.
• Job Location addresses may be predefined by customer in the Accounts Receivable module by Customer ID. Any number of Job Location addresses may be established per customer. The predefined Job addresses in Accounts Receivable module may be selected in the Invoicing module.
• Calculate interest charges. Terms and interest charge options to calculate service charges may be set and turned on or off, on a customer by customer bases.

Detail Summary (partial listing

• Customer Account:
  • Account ID to 12 alphanumeric characters
  • Customer name to 50 characters
  • Phone number provision for:
    • Area code
    • Business number
    • Fax number
    • Cellular number
    • Pager phone number & pager number
    • Residence number
  • Supports multiple contact names, title and departments
  • General ledger receivable control accounts may be established by customer to keep, for example, out of Province/State or Foreign accounts from local accounts.
  • Has provision for up to 3 tax ID numbers per customer account
  • Supports user definable payment terms and term discounts at a customer level.
  • Handles Open Item customers.

Reports

• To provide management with up-to-date information, all reports may be printed as often as required and are not dependent on month ends or closing of a fiscal period.
• Detailed or Summary Accounts Receivable aged reports may be printed. Aging reports may be printed by:
  • Summary listing by Customer ID
  • Aging 0-30 / 31-60 / 61+ days
  • Aging 0-30 / 31-60 / 61-90 / 91+ days
  • Aging 0-15 / 16-30 / 31+ days
  • Aging 0-15 / 16-30 / 31-45 / 46+ days
  • Aged Listing by Customer Statement Group
  • Aged List by Job Number***
• Provides detailed or summary Transaction Journals.
• Provides detailed or summary Billings Journals.
• Provides detailed or summary Receipts Journals.
• Customer Account lists may be printed by:
  • Customer Account ID
  • Customer Name
  • Territory
  • Salesperson
  • Customer Type
  • Statement Group
  • Tax Identity

Interfacing with Invoicing

• Interfacing with the optional Invoice module is automatic and requires no special setup.
• Accounts Receivable supports setting of individual customer payment terms, term discounts, product discount levels and Invoice discounts which may be overridden by the user at time of Invoicing/Order entry. Printing of these details on the customer's invoice may be turned on or off.

Distribution to General Ledger

• With the general ledger installed, revenue distribution is controlled by the user and may be made to multiple general ledger accounts.
• General Ledger accounts for Interest charges and Service charges are specified by the user on a customer by customer bases.
• Taxes may be tracked in the General Ledger from Accounts Receivable and other installed modules, such as, for example, Accounts Payable and the Invoicing modules.

Statistics

• Complete detail of al transactions including payment are kept.
• Pop-up windows show last invoice number, date & amount.

History

• A history of Accounts Receivable transactions may be tracked and kept on file for any number of fiscal periods.