|
Mechanical Inventory Control helps you track item usage and purchasing costs, and maintain inventory at optimum
levels at set by management. To assist inventory management in making purchasing decisions, purchase costs may
be compared between vendors, including historical purchasing data which may be kept on
file as long as required for every purchase made, including costs for items purchased and
from which vendor.
This module is identical to the inventory module but comes complete
with a 6,000 item mechanical database with items used in the Mechanical,
Plumbing and HVAC industry. All items may be edited, descriptions, pricing, etc.
Items in the database may also be deleted, or you may add as many items to the
database as you have need for in your business.
More Info, latest Pricing and Online ordering
The following is a summary describing some of the features of the AccountPro
Mechanical Inventory Control software module. Should you have
further questions, please contact our office through one of the available contact options.
Overview
- The AccountPro Inventory Control module
may be used as a standalone module and optionally interfaced with the Purchase
Order, Invoicing,
Equipment Maintenance
and Job Costing modules. Interfacing with other AccountPro
modules is automatic if installed and requires no additional setup.
- Transactions from the AccountPro
Invoicing module, if installed, automatically update inventory quantities and do
not need to be re-entered into the inventory module.
- Multiple branches allow you to specify a branch ID (to 999) when entering stock
transactions, transfers between branches, and in the
Invoicing module when entering orders.
- Cycle Counts are supported in the Professional and Platinum versions.
Detail Features
- Facilitates grouping of items by class to control:
- Inventory
- Cost of Sales
- Revenue
- Tax Rates
- Item Selection
- Report & List printing
- Display in pop-up windows
- Handles:
- Cycle Counting
- Loading of Inventory Quantities
- Stock Receipts
- Stock Issued
- Stock transfers to or from Job Costing
- Physical Counts
- Automatic Inventory updating from the Invoicing/Order
Entry module
- To assist in assessing the correctness of purchase costs as shown on a vendors invoice
when entering inventory stock receipts, a pop-up window is displayed for the item,
indicating Low, High, Current, Last and Average Costs for the item.
- The item cost in the master database file may be updated manually, or automatically,
using a number of options available in the module.
- For imported items, a landed cost may be calculated based on a number of parameters,
such as, for example, currency, exchange rate, freight, brokerage fees, duty, etc.
Item Detail
- Item details (partial listing) consist of:
- Item ID of up to 20 alphanumeric characters
- Class ID to 8 alphanumeric characters
- Branch, Warehouse or Truck ID to 3 alphanumeric characters
- Description up to 45 characters.
- 7 levels of Unit Pricing to $999,999,999.999999
- Calculates and displays margins for each of the 7 selling levels
- Unit Measures from 0.00001 to 999,999.999999
- Unit weight to calculated estimated shipping weight
- Supplier Catalog number
- Lot numbers to 20 alphanumeric characters
- Serial numbers to 20 alphanumeric characters
- Vendor ID to 12 alphanumeric characters
- Cost
- Alternate Vendor ID
- Alternate Cost
- Manufacturer ID
- MRP - Manufacturer Suggested Resell Price
- UPC number
- Warehouse location or bin number
Assemblies
- The Assemblies option may be used to create assemblies or kits from any number of products
(components of the assembly or kit) from the master product database. Entry of an assembly ID into the
inventory module will
automatically update inventory with all of the components complete with
component quantities as specified in the assembly, times the number of
assemblies ordered.
Reports & Lists
- Inventory reports may be printed at any time and as often as required and are not
dependent on period or month end closings
- A list of items in the master file may be sorted in a number of ways before printing.
- The Suggested Re-Order Purchasing report shows current
inventory items which are below the user defined re-order level. It also shows sub-totals
of the Dollar value by Class, and total Dollar value required to purchase all items
suggested in the report.
- Inventory report lists:
- On Hand quantities
- Cycle Count Audit Report
- Minimum stocking quantities desired
- Maximum stocking quantities desired
- Replacement method (4 options)
- Physical count report assists in taking an inventory count, eliminating the physical
writing down of items and descriptions when doing a inventory count.
- Inventory may be printed by warehouse and shelve location for stock taking.
- Inventory Trial Balance report indicates Quantities and Dollar values with
sub-totals by class.
- Maintains a detailed audit trail of all transactions.
- Prints a picking list for stock issued.
- Prints a proof list of all transactions entered.
Statistics
- The Mechanical Inventory module tracks purchased cost indicating, Low,
High, Current, Last and Average Costs per item.
Import
- Using the option Import module, you can
import customer, vendor and product lists from ASCII
or CSV files.
Interfacing with Invoicing
- Postings from the optional Invoicing module will automatically update inventory quantities subject to setting
the appropriate Yes/No option in the item master file on an item by item bases.
- Options to allow automatic updating of Item Costs in the Invoice module from Inventory
Control Stock Receipts postings.
- Update Method:
- M = Manually
- A = Average (LIFO)
- L = Last Cost
- Tracks Backorders from the Invoice Module.
- Supports posting to specified Inventory Branch ID from the Invoice module.
Interfacing with Job Costing
- Postings from Inventory to the optional Job Costing module will automatically update inventory quantities
and Job Costing when posted.
Interfacing with Equipment Maintenance
- Interfaces with the optional
Equipment Maintenance module to issue parts out of stock to specified
equipment and update costing in the equipment maintenance module.
Bar Coding
|
